Estates

Advertisement of executor’s intention The procedure for obtaining a grant of probate of a deceased person’s will starts with an advertisement of the executor’s intention to apply for probate at least 14 days later. This time frame allows the application to be contested.

Since 2009, all probate and administration advertisements must be posted on the Supreme Court Probate Online Advertising System (www. supremecourt.vic.gov.au/wills-and-probate). It costs $25.40 to publish an advertisement (until 30 June 2024). There is no fee to search the register for advertisements. Once filed on the Supreme Court’s website, the advertisement does not go stale. The following is an example of an advertisement. EXAMPLE Probate applications All probate (and administration) applications must be filed electronically with the Supreme Court through RedCrest-Probate (www.supremecourt. vic.gov.au/wills-and-probate). Applicants should check the ‘RedCrest-Probate e-Filing information’ page on the site to ensure all the court’s current requirements are met.

The documents listed below are the ones to be created and filed electronically: 1 Affidavit in support of the application

sworn by the executors: a full death certificate,

the original will and an inventory (this is a list

of the deceased’s assets and liabilities held in

Victoria and elsewhere in the deceased’s name,

valued at the date of death) are exhibits to this

affidavit. 2 Affidavit of publication and searches: this

affidavit is now dealt with by the Probate Office

and does not have to be filed with applications

made after 1 July 2020. 3 Originating motion: this summarises the

particulars of the application. 4 Order for probate. These forms are generated by the RedCrest-Probate e-Filing system after applicants enter the relevant information. All these documents must be in the form set out in the A&P Rules. The Probate Office’s website sets out examples of these forms. Within 28 days after the application for probate is submitted, the original will (that was exhibited to the affidavit in support) must be filed in the office of the Registrar of Probates.

If the order for probate is made by the Probate Office, an email will be sent advising and recording that the grant has been made with the grant attached to the email.

Until 30 June 2024, filing fees are $66.80 (where the estate’s gross value is less than $500,000) or $357.80 (where the estate’s gross value is between $500,000 and $1 million) or $667.80 (where the estate’s gross value is between $1 million and $2 million). The registrar has the discretion to waive fees in cases of hardship (s 129(3) Supreme Court Act 1986 (Vic)).

Affidavits must be sworn before a person authorised under section 19 of the Oaths and Affirmations Act 2018 (Vic). Solicitors are persons who are so authorised. The office of the Registrar of Probates can supply the names of people able to witness affidavits.

Probate operates from the date of the grant of probate as appears on the grant document. However, an executor’s authority runs from the date of death, unlike an intestacy, where the administrator’s authority begins from the date of the grant of administration.

Creditors to the estate and beneficiaries may have to wait until after the statutory notice to claimants of not less than two months under section 33 of the Trustee Act has expired before they receive payment. The purpose of this notice is to avoid any late claims being made against the estate, and it should be placed in the legal notices advertisement pages of a daily newspaper. Where the assets of the estate are more than $2,000 the advertisement should also appear in the Government Gazette (s 33 Trustee Act).

The following is the form of the notice, which is set out in schedule 2 of the Trustee Act: EXAMPLE This notice cannot operate to exclude any legitimate claim by a creditor, but it protects an LPR distributing the estate in good faith without notice of a claim and any genuine purchaser of estate property.

If claimants come forward as a result of the advertisement, the executor must either pay the debt if it is payable or, if disputed, the creditor must be notified to take proceedings to claim the debt from the estate within three months (s 30 A&P Act). If no proceeding is issued within three months, the executor must go to the Supreme Court and obtain an order barring the claim.

Once the debts are paid, the executor must carry out the terms of the will and distribute the estate to the beneficiaries. Specific bequests, such as furniture, jewellery and pictures, are to be handed to the legatees and cash distributions paid (sometimes following the sale of assets). Unless the will contains a specific power to sell, the deceased’s estate cannot be sold by the trustees but must be transferred to the beneficiary entitled under the will.

Where a beneficiary is a minor (under 18 years old) the bequest must be held until the beneficiary reaches 18. There are, however, certain circumstances when amounts may properly be paid to the parents or guardians of a minor for that person’s maintenance and general benefit. This depends on the wording of the will. Section 37 of the Trustee Act allows the executor to pay or apply all the income of an infant’s share for that person’s benefit while the infant is under 18 years old. Section 38 of the Trustee Act also allows the advancement of up to half the capital of an infant’s share for the infant’s benefit.

The executor should consider the likelihood of any person making an application for provision out of the estate under Part IV of the A&P Act. These claims must be brought within six months of the grant of probate or administration. If there is any prospect of a claim being made, the estate should not be distributed until just after the six-month limitation period for such claims has expired, as the executor will be personally liable to a successful claimant if the estate is distributed before the limitation period has expired.